Terms and conditions
By enroling each year, students agree to the terms and conditions specified in the Student Handbook issued at the time. The current terms and conditions are set out below. These terms and conditions may be varied by the University from time to time.
Course directories and prospectuses describe programmes available from the University of Sunderland (‘the University’). Every effort is made to ensure that all details are correct at the time of going to press but these may be subject to alteration. Should you become a student of the University, you will receive further documents describing the teaching, examination, assessment and other educational services (‘the educational services’) offered by the University, including details of fees payable. In the event of any inconsistency between the information contained in a Directory/Prospectus and the information set out in these further documents then the further documents will prevail. The University will take all reasonable steps to provide the educational services in the manner set out in each
Directory/Prospectus and in those further documents. The University does not, however, guarantee their provision. The educational services, programmes, facilities and other arrangements for students described in each Directory/Prospectus are regularly reviewed and are naturally subject to change from time to time, sometimes without notice.
The University reserves the right to make variations to the contents or methods of delivery of programmes and modules, to discontinue and to merge or combine programmes and modules, if such action is reasonably considered to be necessary by the University in the context of its wider purposes. If the University discontinues any programme, it will use reasonable endeavours to place the student on a suitable alternative programme.
The University will not be deemed to be in breach of these Terms and Conditions, or otherwise liable to its students in any manner whatsoever, for any failure or delay in its ability to provide the educational services due to an event beyond the reasonable control of the University. Such an event, for the purposes of these terms and conditions, means any cause preventing the University from providing the educational services arising from or is attributable to acts, events, omissions or accidents beyond the reasonable control of the University including, without limitation, strikes, lockouts or other industrial disputes, protests, war or national emergency, an act of terrorism, riot, civil commotion, malicious damage, compliance with any law or government order, rule, regulation or direction, breakdown of plant or machinery, utilities failure, fire, explosion, an Act of God, flood, storm, epidemic or other natural disaster, or default or delays of suppliers or sub-contractors. The University will use all reasonable endeavours to minimise the resultant disruption to those services.
It is the students’ responsibility to familiarise themselves with and to ensure compliance with the requirements of any professional body which they wish to join either before or after graduation. Students should be aware that a change in their circumstances whilst studying (e.g. acquiring criminal convictions or certain physical or mental ailments or illnesses) may affect their continued compliance and in such cases should be notified both to the relevant professional body and to the University for clarification.
It should be noted that criminal convictions may not necessarily be a bar to study, but should nevertheless be notified to the University.
Where appropriate, registration on a programme may be conditional upon compliance with any requirements arising from legislation or regulations made from time to time in relation to the protection of children and vulnerable adults (including a Disclosure and Barring Service check) and/or the submission of a Medical Clearance form.
International students are responsible for complying with the terms of their visa, and with Immigration legislation as in force at the relevant time more generally. International students may be required to provide evidence to the University that they are complying with these terms.
International students studying at the University on a Tier 4 visa are required as a condition of their contract to maintain English language skills at least at the level required on entry to the University for the duration of their programme. The University reserves the right to re-test students at any point during their programme.
The University cannot accept responsibility and expressly excludes liability for damage to or loss of students’ property whilst on University premises or the transfer of computer viruses to students’ equipment unless caused by the negligence of the University.
Whilst registered as students of the University; the University requires its students to familiarise themselves with and comply with its ‘Rules in Respect of Student Conduct and Discipline’, copies of which can be obtained from the University and can be found on its website.
The University requires its students, as a condition of enrolment, to ensure the payment to the University in each academic year of academic fees and charges made up of the tuition fee and any other additional charges pertaining to the programme upon which they are enroled. Additional charges may include but are not limited to payment for study materials provided by the University such as creative art materials, computer discs, and special paper or learning packs which are intended as cheaper alternatives to textbooks, and the cost of mandatory field trips included in the programme.
Students should be aware that if a student has not paid the due academic fees and charges the University reserves the right to neither allow the student to register nor continue in their studies nor award a degree or other certification and reserves the right to take action to recover outstanding monies.
Data Protection Act 1998: Use of Students’ Personal Data
The University of Sunderland is registered as a data user with the Office of the Information Commissioner. Any personal data collected and or processed by the University is held in accordance with the provisions of the Data Protection Act 1998.
The University collects and holds personal data relating to its students for a variety of purposes. These include:
- Facilitating the enrolment process
- Supplying operational services including teaching and other forms of education
- Organisation of study abroad
- Organisation of work placements, internships, volunteering and student jobs
- Maintenance of the student record (including but not limited to personal and academic details) and management of academic processes (for example, academic audits, examination boards and awarding degrees)
- Operating a biometric attendance register system
- Meeting the University’s responsibilities under immigration law
- Management of student accommodation
- General routine administrative functions such as access to buildings and library borrowing (which will include the use of an individual’s photograph as it appears on their student card)
- Publishing information (such as on examination notice boards, and for University prospectuses and marketing materials)
- Use of photographs on the University website and in marketing materials either taken direct from the student card or taken specifically
- Operating a CCTV and automatic number plate recognition system
- The provision of advice and support to students (via, amongst others, Student Services, Student Accommodation Services, the Advice Service, the University of Sunderland Students’ Union, and the Careers Service)
- Operating the Day Nursery (some nursery staff may be provided with limited access to some student information for the purposes of billing and administration)
- Alumni operations and correspondence which may be sent to you during your time at the University and continue to be sent to you after you have left the University
The University (via academic departments, Student Services and other ancillary departments) discloses student information to a variety of recipients, including third party organisations, some not connected to the University including but not limited to:
- Employees and agents of the University
- The University of Sunderland Students’ Union
- Students’ sponsors, loans organisations and scholarships schemes (such as LEA’s, the Student Loan Company, and funding councils)
- The Higher Education Statistics Agency (HESA)
- The Higher Education Funding Council for England (HEFCE) or their agents
- Relevant government departments or agents acting on their behalf to whom the University has a legitimate need or obligation to release information (including, but not limited to, the Home Office, Council, Tax Offices, Local Authorities, the Child Support Agency, the Benefits Agency, the Department of Work and Pensions)
- Higher Education Institutions (where exchange or placement programmes are being undertaken)
- Employment agencies, prospective employers and third parties requesting confirmation of awards
- Current or potential employers of students
- Current or potential providers of education to students including, but not limited to, partner or franchise institutions in connection with the delivery of academic programmes of education
- The providers of the Campus Card
The University may process sensitive personal data about you, such as details about your mental or physical health and/or disability, information concerning ethnicity, domicile, religious or political opinions, sexuality, criminal record, or alleged criminal activity for the purpose of planning or monitoring. In limited circumstances the University may also disclose this sensitive personal data to third parties, where there is a legitimate need or obligation, during or after your study.
The University undertakes to maintain student data in secure conditions and to process and disclose data only within the terms of its Data Protection Notification.
The details above indicate the nature of this notification but are not exhaustive – the University’s Data Protection Officer should be contacted if students have any specific questions. Please note that the University is reliant on students for much of the data it holds: please help the University to keep records up to date by notifying any alterations to student addresses, personal details, or course enrolments.
The University may wish to contact you when you have completed your programme of study to inform you about products or services which may be relevant to you, and to keep you informed about University activities.
The University complies with the requirements of the Data Protection Act 1998. Guidance on Data Protection issues can be found in the Data Protection Policy and the Data Protection Guidance available on request from the Data Protection Officer.
Under the Data Protection Act 1998 an individual has the right to a copy of the current personal information held on them by the University and a right to raise an objection to data processing that causes unwarranted and substantial damage and distress. It should be noted that although you can object in some circumstances, the University may be required to hold certain information in order to deliver the course in question and to comply with specific sections of the Data Protection Act 1998. To discuss any objections or concerns, or to obtain a copy of the current personal information held about you, please contact the University’s Data Protection Officer at the following address:
The Data Protection Officer
University of Sunderland
Or send an email to: firstname.lastname@example.org
Education Act 1994: Student Union Membership
Under the Education Act 1994 any student has the right not to be a member of a Students’ Union and not to be unfairly disadvantaged with regard to the provision of services, or otherwise, by reason of having exercised that right. At the University of Sunderland all students, members and non-members alike, have in general the right of access to services provided by the University and the University of Sunderland Students’ Union (USSU). However, there are some rights which are not extended to non-members, and these include the following:
(i) the right to participate in USSU and NUS (National Union of Students) elections and decision-making processes, including those of clubs and societies
(ii) the right of USSU and NUS representation
(iii) the right of access to USSU bars, and certain USSU commercial activities, except as guests of members
(iv) the right to commercial advantages negotiated for the benefit of USSU and NUS members
Should you accept an offer to study at the University and you become a student of the University, these terms and conditions shall constitute part of any contract between you and the University and your acceptance will signify your consent to the incorporation of these terms and conditions. Any offer of a place made to you by the University is made on the basis that in accepting such an offer you signify your consent to the incorporation of this notice as a term of any such contract and also your agreement to comply with University regulations and procedures.
These terms and conditions are governed and are to be construed in accordance with English law. The English Courts will have exclusive jurisdiction to deal with any dispute which arises or may arise out of or in connection with these terms and conditions, except that the University may bring proceedings for an injunction or enforcement of any order or judgment in any jurisdiction.
University of Sunderland